Carriers must submit an “Original” application if there has been no previous IRP registration in Florida, and provide various forms of proof. The checklist below is a helpful reference of all the requirements for setting up an IRP Account.
Except where noted, applicants must mail all required forms and documents to the address at the end of the checklist, unless they are submitting the application package in person at an IRP service center.
Fully complete and sign the IRP application using the Instruction Booklet for detailed guidance. The type of application for first time applicants is ORIGINAL. NOTE: Applicants must sign the application. Service agent or Power of Attorney signatures are NOT acceptable on the application.
Unless the vehicle being registered was purchased or acquired within the same month as the date of the IRP registration application, proof of previous registration is required. The following proofs are acceptable
IRP applicants must have a valid U.S. DOT number and operating authority from the Federal Motor Carrier Safety Administration (FMCSA). FMCSA also requires that U.S. DOT number and operating authority records be updated on a biennial (every two year) basis, or any time carriers change their business name or address. Updates should be done online whenever possible, but may be done manually by submitting a federal Form MCS-150 to FMCSA. For questions on obtaining and maintaining a U. S. DOT number, contact FMCSA at (800)832-5660 or go online at www.fmcsa.dot.gov. A Federal Employee Identification Number (FEIN) may also be obtained online by applying to the Internal Revenue Service’s EIN page.
The federal motor carrier safety program known as PRISM (Performance and Registration Information Systems Management) requires that every IRP registered vehicle have an assigned Motor Carrier Responsible for Safety. For each vehicle, the applicant must enter the U.S. DOT number and the corresponding Taxpayer Identification Number of the carrier responsible for vehicle safety on the IRP Application (under the VEHICLE INFORMATION section of Schedule A). To protect personal identifying information, it is suggested that the Identification Number provided on the application be an FEIN (to avoid use of a Social Security Number, when possible).
This is required if someone other than the applicant is responsible for the insurance coverage and/or the safety of the vehicle(s) being registered. It is also required if the applicant and the vehicle owner are different. A copy of the entire document is needed for examination.
Submit proof from the appropriate list below:
Vehicle Ownership in Florida
Vehicle Ownership Out of State
IRP requires that applicants have, or be leased on to a carrier who has, an “established place of business” in the state in which they are basing their IRP registration. However, IRP defines an established place of business as a physical structure owned, leased, or rented by the applicant or registrant, which is open during normal business hours and staffed by employee(s) of the applicant/carrier on a permanent basis to manage the business and answer inquiries. The operational records of the fleet shall be maintained at this location unless they can be otherwise made available. Applicants who do not have an established place of business in Florida (as defined by IRP) may still register in Florida if they can prove they are a resident. Proof of a physical location address (of the business or residence) is required and must display the name of the applicant/carrier, as well as the physical location address. Supporting documents must also be current (as described below). If the physical address belongs to the carrier to whom the applicant is leased on, a copy of the entire lease agreement is also required.
In addition, any two of the following:
For vehicles with a gross vehicle weight (GVW) of 55,000 pounds or more, submit a legible copy of Federal Form 2290, Schedule 1, stamped paid from the Internal Revenue Service, or submit a copy of the Federal Form 2290, Schedule 1 (not stamped), with the front and back of the cancelled check showing payment was made. If filed electronically, submit a copy of the Form 2290, Schedule I, showing the water mark receipt.
NOTE: If adding a vehicle that was purchased less than 60 days prior to registration, the applicant may present a photocopy of the bill of sale or another document that is evidence that a title transfer and purchase took place within 60 days prior to the date the IRP application was submitted. To learn more, visit our HVUT page.
Applicants must be insured for Combined Bodily Injury Liability and Property Damage Liability (Combined Single Limits or CSL) in the amount required by section 627.7415, Florida Statutes, and for Personal Injury Protection (PIP) in the amount required by section 627.733 Florida Statutes. (NOTE: Proof of CSL and PIP is required, in addition to outside of any Bobtail or Non-Trucking coverage the applicant carries). Below are the proofs (original or copy) the Department accepts:
HSMV-BCVDS
2900 Apalachee Parkway, Mail Stop 62
Tallahassee, Florida 32399-0626
POWER OF ATTORNEY – optional
Applicants may use a service agent or carrier service company to act as their authorized IRP representative (collecting information; completing and submitting forms and documents; receiving credentials on behalf of the IRP accountholder, etc.). The applicant must file a properly executed Power of Attorney form. Please note that some IRP forms require the signature of the applicant or an officer of the applicant’s business, even if an authorized representative is appointed. This is because the IRP account holder is always accountable for program compliance and maintaining/reporting accurate information. The accountholder must personally acknowledge these responsibilities, as well as an understanding of the penalties that can be incurred for not complying with IRP, including assessment of additional fees, penalties, and interest because of findings during an IRP audit.
Registration fees are calculated after the IRP application is processed. Normally, annual registration fees are based on the number of miles travelled in each jurisdiction during the applicable reporting period. Therefore, applicants with previous IRP registration in another base jurisdiction will be required to report the actual miles they accrued on Schedule B of the application. However, if an original applicant does not have any actual miles to report on Schedule B, the registration fees will be calculated based on the “Average Per Vehicle Distance” reported by other Florida carriers for the applicable reporting period. NOTE: New applicants and first-time renewing applicants will be required to pay with guaranteed funds, such as a money order or certified check (checks from a personal or business bank account are not accepted for the first two years). Cash is not accepted.
For motor carriers regularly engaged in interstate operations, it may be more practical to obtain a license under the International Fuel Tax Agreement (IFTA) than to purchase a temporary fuel use permit from each jurisdiction in which they will operate outside of Florida. To apply for an IFTA license, complete and sign the IFTA application/decal order form (HSMV 85008). Be sure to use the same name and FEIN that was used on the IRP application. There is no application fee for IFTA, but you must purchase one set of IFTA decals for each vehicle. Decals are $4.00 a set. Submit the IFTA application/decal order and payment to the address at the bottom of this checklist. See the IFTA General Information Page for details.
IRP registrants will be provided log on credentials to the Interstate Carrier Filing System (ICFS) after their IRP original application is approved. ICFS offers certain IRP services online, such as IRP renewals, adding vehicles, transferring tags, ordering duplicate cab cards, and making payments electronically. ICFS is also available to IFTA licensees for filing motor fuel tax returns, paying taxes online, and ordering IFTA decals.
Submitting the IRP Application Package
Unless hand delivered, the original application and supporting documents must be mailed to the following address:
Bureau of Commercial Vehicle and Driver Services
2900 Apalachee Parkway, MAIL STOP 62
Tallahassee, Florida 32399-0626
Questions? For assistance with the IRP registration process, call us at (850) 617-3711.
International Registration Plan
© Copyright 2014 – 2024 Florida Department of Highway Safety and Motor Vehicles. All Rights Reserved.